we’re hiring: inventory + ordering coordinator

WHO WE ARE
The Ayurvedic Wellness Center is a full-service center offering traditional Ayurveda, Yoga, and a community apothecary. Our apothecary serves clients locally and nationally with herbal products, pantry items, and Ayurvedic wellness tools. We’re expanding our operations team with a detail-oriented, systems-savvy Virtual Coordinator to manage inventory and vendor ordering behind the scenes.

INVENTORY + ORDERING COORDINATOR MISSION

The Inventory & Ordering Coordinator is a hybrid, part-time role dedicated to keeping our Apothecary stocked and organized. You’ll track inventory, manage vendor orders, and maintain product accuracy in our systems—so our on-site staff can focus on blending, labeling, and serving clients.

This is not a client-facing role. Instead, you’ll thrive in spreadsheets, ordering systems, and detail-tracking, ensuring our Apothecary runs smoothly and efficiently.

This role is the data systems counterpart to the Apothecary Production Coordinator, and together these positions keep the Apothecary running efficiently and effectively

RESPONSIBILITIES

Inventory Management

  • Maintain and update master inventory spreadsheets.

  • Reconcile on-site inventory counts with Square POS records.

  • Track stock levels across categories (pantry, herbal, body care, miscellany).

  • Flag duplicate, slow-moving, or low-stock products.

Vendor Ordering & Coordination

  • Place wholesale orders with multiple suppliers.

  • Track shipments and confirm accuracy against purchase orders.

  • Manage vendor contacts and maintain ordering schedules.

  • Ensure pricing and product data are current in Square POS and online shop.

Systems Support

  • Update product listings, descriptions, and pricing.

  • Support seasonal promotions with product updates.

  • Generate simple inventory reports for leadership review.

QUALIFICATIONS

  • 2+ years experience in inventory management, purchasing, supply chain coordination, or retail operations.

  • Previous work with POS or e-commerce platforms (Square, Shopify, Lightspeed, or similar).

  • Strong proficiency with spreadsheets (Google Sheets/Excel).

  • Experience managing vendor relationships and coordinating supplier orders.

You Are

  • Organized, detail-oriented, and love making order out of complexity.

  • Clear communicator who can coordinate remotely with on-site staff.

  • Background in inventory management, ordering, supply chain, or retail operations strongly preferred.

Technology & Security Requirements

  • Must provide and maintain your own up-to-date computer equipment

  • Reliable high-speed internet connection.

  • Current operating system and active antivirus/anti-malware protection required.

  • Must use secure password management and 2-factor authentication (we will provide internal guidance).

  • Proficiency with Google Workspace (Docs, Sheets, Drive, Gmail).

  • Responsible for maintaining your own software subscriptions as needed (e.g., spreadsheet, communication tools).

  • Must demonstrate ability to safeguard sensitive business data (vendor information, order history, product pricing).

TERMS OF EMPLOYMENT

  • Part Time 1099

  • $22-25 / hour, commensurate with experience

  • Performance-Based Bonuses

  • 5–10 hours/week ongoing (with peaks during seasonal ordering or product launches)

  • 15–20 hours/week in first 1–2 months for setup/transition

  • Extra ~5 hrs: quarterly inventory review, year-end financial reporting

  • Position is remote with the requirement of onsite visits a minimum of 1x/month

  • Flexible schedule, with anticipatable ET business hour availability, and regularly scheduled check-in calls

 

APPLY TODAY

Your work makes a difference - help clients and communities access the healing power of Ayurveda.

  • Application Deadline: Sept 19

  • Interviews starting the week of Sept 22

  • Please visit our hiring portal for the application process.

  • Start Date: As soon as Sept 29